An editor receiving a folder of interview audio needs more than a list of filenames. Some passages may be usable, some may await approval, and some may belong only to a private preparation conversation.
Create a short handover note that names the project, the recording date and the person responsible for publication decisions. Then identify restrictions by file and approximate time range, with a plain description of what the editor should do.
“Do not use the first two minutes: private setup conversation” is actionable. “Be careful with this one” leaves too much room for a mistaken assumption. Avoid copying sensitive details into the note when the location and instruction are enough.
Separate confirmed restrictions from questions still awaiting an answer. A passage marked pending should not quietly become approved because a deadline is approaching. Give the editor a clear contact for resolving uncertainty.
Keep access limited to the people who need the material. If a separate public extract is required for feedback, prepare that extract instead of circulating the entire source folder by default.
Before final delivery, compare the edit against the restriction list. A clean sound and a polished introduction do not show whether an excluded passage slipped through. The handover earns its place when another person can make the correct editorial choice without reconstructing an unwritten conversation.
Visual note: the image illustrates the subject, not a documented event.